Biz Features

Email Productivity Hacks to Reduce Time Spent

by . September 29th, 2014

I learned this lot from Chris Ducker’s Youtube channel. Really good stuff. Amazing that he doesn’t have more views.

As entrepreneurs, email can take a lot of our time and energy. Sure, we’ve got assistants to scan through most of them, but we’ll still have to answer a few dozen at a time. And if you believe that your replies to people need to be super detailed, these WILL definitely eat up your day.

So I want to ask you: Is what you’re trying to say in the email possible in three sentences? Can you remove all the excess and define the core of the message?

If so, I advise you to shorten your emails.

Not only will it save you time and energy, but it will also save the time of your addressee.

The next thing you should do is use your email for only sending mail to people. Don’t use it to mail yourself reminders. This clutters your inbox and personally, I find that mess reduces productivity. Plus, there are so many good online apps that do this for you. They’ll even alarm you for it.

The last thing I want to talk to you about is what to do with your inbox to keep it clean and crisp. You only need to do three things (after your VA has flagged them): reply if you need to, archive to look back upon in the future, and delete the rest.

Using these three easy tips allows you to spend as little time as possible on email and lets you get going to more creative, productive endeavors.